Ivie & Associates

  • Print Procurement Specialist

    Job Post Information* : Posted Date 4 weeks ago(7/19/2018 6:10 PM)
    # of Openings
    Department Category
    Corporate Services
  • Overview

    Company Overview

    Ivie & Associates is a full-service marketing solutions company that works with many of the world’s top customer service organizations. In short, we know marketing and advertising, and we’re comfortable remaining behind the scenes, working hand-in-hand with our clients with a can-do attitude to help them achieve their marketing goals. Acting as an extension of the client, we define our successes by their success, and we measure our accomplishments by their satisfaction.   When you work with Ivie & Associates, you work with some of the biggest retailers in the U.S. and the world.

    Job Overview

    The primary role of the Print Specialist is to execute the Ivie print procurement process as defined for his/her category and assigned clients.  In this role, the Print Specialist will be responsible for managing assigned projects from initiation through delivery. 

    • Customer Service Representative for Print
    • Print Project Manager

    Job Description

    The Print Specialist is expected to develop his/her and experience in print purchasing and project management and gain a solid understanding of print industry standards and practices to further the print production goals of Ivie and its Clients.  The Print Specialist is also expected to learn and maintain knowledge of all aspects of his/her assigned print category including the production processes, substrates, and industry practices for that category.


    With this knowledge, The Print Specialist will ensure that all incoming requests for quote meet the minimum requirements for estimating and that all specifications represent the best value proposition for the project.  The Print Specialist will ensure accuracy and standardization of all estimates and purchase orders for his/her assigned projects. 


    Once a project has been awarded, the Print Specialist will be responsible for managing the project from production through delivery and billing.  The Print Specialist will ensure that all available Ivie and vendor resources are aligned to produce each project in a streamlined, cost-effective manner with the highest degree of quality.


    Ivie expects that the Print Specialist will act at all times to maintain the highest level of ethics, professionalism and personal performance possible.  The Print Specialist is responsible for understanding and following the goals and philosophies of Corporate Services and Ivie in general.  The Print Specialist must be receptive to growth and change, take a curious and objective approach to new processes & technologies. He or she will work enthusiastically to meet or exceed all performance goals set by Ivie and will fully support Ivie’s relationship with its Clients.


    The Print Procurement Specialist Expectations:

    The Print Specialist will work to ensure that Ivie’s position in the print purchasing market is one that benefits both Ivie and its Clients.  Similarly, the Print Specialist must be aware of the profitability of Ivie and ensure that projects run smoothly to maximize profit while lowering Client expenses.  When required, the Print Specialist must meet directly with Ivie’s Clients and exhibit a sense of professionalism and urgency and exude a confidence in being a representative for his/her category.


    Key Responsibilities

    • Ensure that Client Services receives the highest level of service on every project
    • Maintain recurring Client reports and understand nuances of each assigned Client
    • Manage projects in an efficient, timely, and cost-effective manner
    • Multitask and prioritize tasks by urgency
    • Set goals and achieve them by a stated date/time
    • Take an analytical approach to problem solving
    • Develop quick and creative solutions for production issues
    • Review incoming RFQs for completeness and provide informed recommendations where needed to ensure completeness of spec data that is sent to market for pricing
    • Review preliminary estimates for accuracy, price, and margin, comparing to historical information when available.
    • Provide complete and accurate purchase orders to vendors
    • Complete all job tasks accurately and on-time
    • Effectively manage key milestones of production
    • Ensure quality samples are delivered to Ivie by required date/time
    • Ensure tracking numbers are delivered to Ivie by required date/time
    • Ensure billing folders are turned over to Accounting in an accurate and timely manner
    • Perform other responsibilities as outlined by category leadership
    • Maintain a respectful relationship with Ivie’s employees
    • Meet regularly with category leadership to discuss category and department initiatives
    • Work with category leadership to maintain standards for quality, production methods, and pricing for the category
    • Work with the category leadership to advance industry knowledge through trade groups, seminars, plant visits


    Education and Experience

    • 2-4 year college degree or equivalent
    • Ability to speak, read and write in the English language
    • 0-3 years of experience in print purchasing or related industry
    • Strong knowledge of production processes for his/her category
    • Strong knowledge of print/paper/logistics industry practices 

    System Skills Required

    • Experience with Microsoft Word, Excel, Outlook, and PowerPoint
    • Experience with print project management software
    • Experience with digital and mobile communications (email, cell phone, remote server access, etc.)


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