Ivie & Associates

Account Coordinator

Job Post Information* : Posted Date 3 weeks ago(1/30/2018 10:40 AM)
# of Openings
Department Category
Client Services


Company Overview

Ivie & Associates is a full-service marketing solutions company that works with many of the world’s top customer service organizations. In short, we know marketing and advertising, and we’re comfortable remaining behind the scenes, working hand-in-hand with our clients with a can-do attitude to help them achieve their marketing goals. Acting as an extension of the client, we define our successes by their success, and we measure our accomplishments by their satisfaction.   When you work with Ivie & Associates, you work with some of the biggest retailers in the U.S. and the world.


Job Description

The primary role of the Account Coordinator is for direct Client contact and overall coordination of the Client’s marketing projects, as assigned by the Account Manager or Account Directors. The Account Coordinator will be in continual communication with the Client to understand all details of their projects. He/she should have the ability to thoroughly communicate the details of a project to on-site advertising specialists.  Responsibilities include project management, print management, and both on/off site relations with various clients.


Ivie & Associates expects that the Account Coordinator will act at all times to assure the highest level of ethics, professionalism and personal performance possible.  He or she will work enthusiastically to meet or exceed all performance goals set by Ivie & Associates, and will contribute his or her utmost to assist Ivie & Associates in achieving its stated goals. Ivie & Associates, Inc. expects that all employees, including the Account Coordinator, to fully support Ivie’s position/relationship with its Clients. 


The Account Coordinator is expected to:

  • Possess an understanding of retailing structure and operation
  • Develop and manage project timelines and task list
  • Manage project timelines
  • Coordinate and manage multiple projects simultaneously
  • Coordinate services Ivie & Associates, Inc. provides to Client
  • Collect project specifications from the Client and accurately communicate those specifications to internal departments
  • Review creative material to ensure specifications match those estimated
  • Route creative material to the necessary departments for execution
  • Interact daily with client to insure timely completion of projects
  • Communicate with the clients’ executives, store directors and on-site advertising specialists
  • Possess knowledge of the production and printing industry
  • Attend meetings as directed by the Account Director of Manager
  • Assist in any other project assignments as approved through the Account Director or Manager


Education and Experience

  • Ability to speak, read, and write in the English language
  • 4 year college education or equivalent
  • 2-3 years’ experience in account (printing) coordination
  • Desire to continue education through trade shows, seminars, special courses, etc.
  • Understanding of retail structure and operation
  • Knowledge of commercial production, prepress and printing
  • Knowledge of direct mail strategies and program execution
  • Knowledge of circular production, direct mail, collateral and POS signage


System Skills Required

  • Experience with Microsoft Word, Excel, Outlook, and PowerPoint
  • Experience with print project management software
  • Laser printing devices
  • Basic understanding of remote conductivity to communicate with Ivie headquarters
  • Ability to learn proprietary software


  • Travel as required
  • Temporary assignments (out-of-town)



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