Ivie & Associates

Proofreader PM - Bench

3 weeks ago(1/2/2018 2:28 AM)
# of Openings
Department Category
Client Services


Company Overview

Ivie & Associates is a full-service marketing solutions company that works with many of the world’s top customer service organizations.  In short, we know marketing and advertising, and we’re comfortable remaining behind the scenes, working hand-in-hand with our clients with a can-do attitude to help them achieve their marketing goals.  Acting as an extension of the client, we define our successes by their success, and we measure our accomplishments by their satisfaction.   When you work with Ivie & Associates, you work with some of the biggest retailers in the U.S. and the world.

Job Overview

The primary role of the Proofreader will be to provide assistance for the internal scheduling and proofreading of one of Ivie & Associates, Inc. clients.  The Proofreader keeps track of and physically moves jobs from one step of completion to the next.


The Proofreader is expected to possess an aptitude for all aspects of advertising, maintaining workflow, an awareness of the Company’s advertising capabilities, an understanding of industry standards and practices related to advertising, and the ability to work with clients (internal and external) to coordinate project flow and deadlines.  Additionally, the Proofreader must have the experience/ability to read, understand, and work with client data to fulfill his/her role. 


Ivie & Associates expects that the Proofreader will act at all times to assure the highest level of ethics, professionalism and personal performance possible.  He or she will work enthusiastically to meet or exceed all performance goals set by Ivie & Associates, and will contribute his or her utmost to assist Ivie & Associates in achieving its stated goals. Ivie & Associates, Inc. expects that all employees, including the Proofreader, to fully support Ivie’s position/relationship with its Clients. 


The Proofreader is required to

  • Day to day: The proofreading role provides support to the client’s private brands packaging team.
  • The proofreader is responsible for comparing label artwork to an internal information database for accuracy. (Odin, Aspect, Blue)
  • Confirm compliance with the client’s brand and company standards.
  • Verify correct spelling and grammar.
  • The proofreader must also communicate with team members and the client daily to ensure consistency across the team.
  • The proofreader must update reports and spreadsheets daily and as needed.
  • As changes in timing or scheduling take place, the Proofreader is informed so that an accurate schedule can be produced each day.
  • Proofreads client material for errors.
  • Reviews daily work schedule with Ivie Team Lead.
  • Expedites all “crisis jobs.” However, the majority of work should flow through Creative/Production on a reasonable, scheduled basis.
  • Notifies Coordinators when it is necessary to contact clients for any materials, information, etc., required to complete scheduled projects.
  • Oversees quality control in conjunction with Private Brands Team.
  • Provides internally approved copy, layouts, etc. to Coordinators for client approval.
  • Retrieves client-approved materials from Coordinators to continue production process.


Education & Experience

  • 4-year college degree in English or Journalism
  • Extensive knowledge of AP Style
  • Excellent grammar and proofreading skills
  • Excellent verbal and written communication skills
  • Desire to continue education through trade shows, seminars, special courses, etc.
  • Ability to speak, read and write in the English language


Skills Required

  • Demonstrate the ability to handle many issues, items and functions at one time and deal rapidly with multiple items in prioritized sequence.
  • Demonstrate the ability to set and prioritize goals and achieve them as scheduled.
  • Demonstrate flexibility to adjust to rapidly changing requirements and schedules.
  • Demonstrate an analytical approach to problem solving.
  • Demonstrate the ability to act on own initiative.
  • Demonstrates the ability to perform well and remain organized under tight deadlines
  • Demonstrates a desire to learn, willingness to do both menial tasks and take on more complex challenges
  • Demonstrate the ability and willingness to help others achieve their best.
  • Demonstrate the ability and willingness to help people learn to work together.
  • Demonstrate the ability and willingness to take direction from superiors.
  • Demonstrate the ability and willingness to seek suggestions from peers and employees.
  • Demonstrate the ability and willingness to show leadership by consistent example.
  • Demonstrate the ability and willingness to build and maintain positive relationships quickly.
  • Possess the ability to work with management to achieve Company goals including customer satisfaction and Company profitability.
  • Demonstrate willingness to accept direction from management to improve quality and performance.
  • Demonstrate willingness to work together with peers and other departments to improve quality and performance.


System Skills Required


Consistently demonstrate the ability to understand and use:

  • PC- or Mac-based hardware/software, preferably MS Office products
  • Basic understanding of networking (i.e. accessing files on a server)
  • Laser printing devices






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